Online Purchase Order Management Software
Brightpearl’s online purchase order management software centralises control and management of you orders. Fully integrated with your CRM, accounts and stock control software your purchasing is quicker and more efficient so you can easily process orders at the click of a button. Customisable and available via the web, you get great flexibility whilst saving yourself heaps of time too.
Visibility
- Both you and your supplier have a record of the order
- Ability to store additional data against orders e.g. specs or job sheets
- Flexible filtering of orders for easier tracking of your orders
Simplify
- Integrated with accounts for easy reconciliation with invoices
- Suppliers have direct access to orders via the web portal
- Ability to bypass stock control and drop ship orders direct to suppliers
Flexibility
- Customise purchase order templates for your company & brand
- Build your own workflows to suit your own business processes
- Add custom fields and reminders for your purchase orders
Visibility
Visibility
Every purchase order is connected to your CRM, accounts, stock control and much more so any information you need to see is pulled straight through to the purchasing screen so you can see everything about a purchase order at a glance. You can even add files and notes on the purchase order screen so you can store any additional data you might need against the purchase order itself.
Brightpearl’s purchase order management generates a PDF which can be sent to both you and your supplier. This is appended to the supplier’s timeline creating a record of when the PDF was generated and what was ordered when. So you can be confident that there will be no more misunderstandings between you and your supplier and that orders will always be correct.
You can filter and schedule your purchase order by date so you get complete visibility of when orders are due to arrive. Brightpearl’s purchase order management software is integrated with your stock control system so products will automatically be updated to show they are “on order” so your warehouse will always know the status of orders in progress.
Simplify
Simplify
Your supplier can log in to the web portal to collect purchase orders, as well as being able to update or acknowledge any tracking information themselves. So you don’t need to spend time on the phone taking down this information or need to manually update it yourself. Brightpearl then emails you notifying you of any updates so you always know when a supplier has taken receipt of an order or made any changes to an order delivery status. So you can just relax and use the spare time you save to get on with growing your business.
Print barcodes from within Brightpearl that can be generated when a product is ordered, these can then be added to products when they are received by your warehouse and will match up to your purchase order system automatically. Giving you a complete end-to-end record of your stock as it comes in and out of your system so you always know exactly how much it cost to purchase, where it is located and how much it’s sold for.
You can create drop-ship purchase orders as well, meaning if you need to get an order to a customer quick, you can bypass the stock process by getting your supplier to send it to them directly. All this is integrated with your accounts so it is incredibly easy to reconcile your purchase order against your invoice payments as soon as they come in.
Flexibility
Flexibility
Brightpearl’s purchase order software lets you build your own workflows for purchasing that suit your business processes. You can allow as many stages to an order as works for you, and give them any name you like. Set reminders for items left on a status for a certain amount of time so that they aren't forgotten, extremely handy for reminding you to chase any back orders.
Purchase orders in Brightpearl’s purchase order management software are also customisable. You can use the powerful HTML template tool to add those bespoke touches, such as adding your company’s logo, which makes your business stand out as being a professional brand. Plus if you need some extra information on your purchase orders it is easy to add custom field that will let you add whatever data you might need.
